Assistants jobs in Switzerland 

In Switzerland, assistant roles—including administrative assistant, team assistant, personal assistant, or executive assistant—are crucial support positions in many industries, such as corporate, finance, law, family offices, non-profits, and health or education.a general assistant in Zurich might earn around CHF 70,000–90,000/year.A personal assistant role—especially one with high trust, travel requirements or working for senior leadership—can earn more; median figures are around CHF 90,000–100,000/year, or higher with experience or in specialized settings.

Reagion: Across Switzerland

Languages: N/A

Experience: Fresher or Experienced

Your Assignments:

• Process administrative tasks: expense reports, invoices, purchase orders, travel claims, credit card reconciliation, documentation compliance.
• Manage and maintain calendar/diary of one or more senior staff members: schedule meetings, send invites, arrange changes, prioritise commitments.
• Arrange travel and accommodation: flights, trains, hotels, visas (if needed), ground transport, meeting logistics for external visitors.
• Coordinate meetings: book meeting rooms, prepare agendas, invite participants, send meeting materials, take minutes and follow-up.
• Office management duties: manage supplies, equipment, general office maintenance, liaise with facilities, ensure smooth working environment.
• Handle correspondence: email, phone calls, written letters, internal and external communications, often requiring high standard of language and tone.
• Prepare documents: reports, presentations, spreadsheets, briefs; proof-read, review, format and ensure accuracy and consistency.
• Maintain filing and record-keeping systems: both physical and digital, ensure data is accurate, up-to-date, organised, and accessible.
• Flexibility and adaptability: able to assist with tasks beyond strict ‘assistant role’, cover for others when needed, respond to ad-hoc requests.
• Support project/event logistics: organise internal team events, leadership retreats, training sessions, liaise with vendors or suppliers, manage catering, venue, materials.
• On-boarding and coordination: support new hires, ensure equipment and access, participate in orientation, maintain distribution lists.
• Stakeholder & vendor coordination: contact external partners, schedule engagements, send background materials, update contacts lists, monitor correspondence.
• Confidential and strategic support: filter information for senior staff, summarise key issues, escalate items as needed, maintain confidentiality and discretion.
• Adapt to multilingual and multicultural environment: handling communications in English plus German/French/Italian; work with colleagues and clients from different cultural backgrounds.
• Additional sector-specific responsibilities: for example in pharma, support adverse event reporting, compliance documentation, monitoring budgets and allocations.

What to Do to Apply Successfully for assistant role:

1. Research the Role & Company

Before applying, it’s crucial to thoroughly understand the role and the company:

• Industry Knowledge: Familiarize yourself with the company’s industry—be it pharmaceuticals, hospitality, manufacturing, or another sector. Each industry has its own set of expectations and standards.
• Language Requirements: Check the language requirements for the position. While English is widely spoken, proficiency in French is often preferred. Some roles may also require knowledge of German or Italian, depending on the company’s clientele and operations.
• Quality and Safety Standards: Particularly in sectors like pharmaceuticals, adherence to quality and safety standards (e.g., Good Manufacturing Practices) is paramount. Research these standards to demonstrate your awareness and commitment.

2. Prepare a Strong CV / Resume

Your CV is your first impression. Ensure it is well-crafted and tailored to the job:

• Personal Information: Include your full name, contact details, and a professional photo. In Switzerland, it’s common to add personal details such as date of birth and nationality.
• Professional Experience: Highlight relevant work experience, focusing on achievements and responsibilities that align with the job you’re applying for.
• References: Including references can add credibility to your application. Ensure you have permission from your referees before listing them.
• Education and Certifications: List your educational background and any certifications pertinent to the role. For instance, certifications in quality assurance or safety training can be advantageous.
• Skills: Emphasize skills that are relevant to the job, such as proficiency in specific software, languages spoken, or technical abilities.

3. Craft a Tailored Cover / Motivation Letter

Your cover letter should complement your CV and provide insight into your motivation:

• Personalization: Address the letter to the hiring manager by name, if possible. This shows initiative and attention to detail.
• Alignment with the Role: Clearly explain why you’re interested in the position and how your skills and experiences make you a suitable candidate.
• Language Proficiency: If the job requires knowledge of a specific language, mention your proficiency level and any relevant experiences.
• Cultural Fit: Demonstrate your understanding of Swiss work culture and how you can adapt to it. Highlight your willingness to integrate into the team and contribute positively.

4. Understand Work Permits & Legal Requirements

Navigating the legalities of working in Switzerland is crucial:

• EU/EFTA Citizens: If you’re from an EU/EFTA country, obtaining a work permit is generally straightforward. However, you must still register with the local authorities.
• Documentation: Ensure you have all necessary documents, such as a valid passport, proof of qualifications, and any required permits, ready for submission.
• Non-EU Citizens: Securing a work permit can be more complex. Employers must demonstrate that no suitable candidate from Switzerland or the EU/EFTA is available for the position. Specialized skills or a job offer in a high-demand sector can improve your chances.

5. Application Submission

Submitting your application correctly is vital:

• Follow Instructions: Adhere to the application guidelines provided in the job listing. This includes submitting all required documents in the specified format.
• Online Portals: Many companies use online application systems. Ensure you create an account, complete all required fields, and upload your documents as instructed.
• Document Checklist:
  • CV/Resume
  • Cover/Motivation Letter
  • Relevant Certifications and Diplomas
  • Work Experience Letters (if applicable)
  • Research Statements, Publication Lists, Teaching Proposals (for academic roles)

6. Follow-Up and Interview Preparation

After submitting your application, preparation is key:

• Follow-Up: If you haven’t heard back within a reasonable timeframe, consider sending a polite follow-up email expressing your continued interest in the position.
• Interview Preparation:
  • Research the Company: Understand its mission, values, and recent developments.
  • Understand the Role: Be clear on the job responsibilities and how your skills align.
  • Practice Common Questions: Prepare answers for typical interview questions, such as your strengths and weaknesses, and why you want to work for the company.
• Assessment Centers and Testing: Some companies may require you to participate in assessment centers or complete tests as part of the interview process. Be prepared for these evaluations.

7. Demonstrate Professionalism and Adaptability

During the interview and throughout the hiring process:

• Professionalism: Dress appropriately for the interview, arrive on time, and communicate clearly and confidently.
• Teamwork: Emphasize your ability to work collaboratively with others and contribute to a positive team dynamic.
• Adaptability: Show your willingness to learn and adapt to the company’s culture and processes.
• Cultural Awareness: Demonstrate your understanding of and respect for Swiss workplace norms and etiquette.

8. Understand Probation Period / Contract Details

Once offered a position:

• Contract Review: Carefully review the terms of your employment contract, including working hours, shift schedules, benefits, and notice periods. Ensure you understand all conditions before signing.
• Probation Period: Many Swiss roles include a probation period, typically lasting 1-3 months. Use this time to prove your capabilities and integrate into the company.
• Onboarding Process: Familiarize yourself with the company’s onboarding procedures, which may include training sessions and introductions to team members.

Below is the list of jobs.Click on the job name to apply.

• Sales Assistant (m/f/x)
• Assistant
• Boarding House Assistant
• Executive Assistant
• Aushilfe – Sales Assistant (m/f/d) Temp 24h/Week – Factory Outlet Landquart
• Domestic Staff & Kitchen Assistant
• Sales Assistant
• Spa Receptionist/in (m/w/d)
• Housekeeping Attendant (M/F/D)
• Assistant Executive Housekeeper (m/w/d)
• Receptionist / HR Assistant
• Operations Controller Assistant 80 – 100%
• Assistant Housekeeping Manager 100%
• Store Leader Assistant (f/md) 100% für Amriswil
• Assistant Store Manager – Full Time – Geneva Store – February 2026
• Administrative Assistant (m/w/d)
• Spa Receptionist/in (m/w/d)
• Assistant Store Manager:in Winterthur 60-100%
• Boutique Manager Assistant
• Assistant F&B Manager (m/w/d)
• Assistant Housekeeping Manager (m/w/d) 100%
• Assistant Head Butler (m/w/d)
• Assistant Store Manager (m/w/d) in Vollzeit | Glattzentrum
• AIRPORT ASSISTANTS
• Administrative/r Sachbearbeiter/in
• Membership Data Assistant
• Junior Assistant – Quality & Compliance 50% (w/m/d) Zürich oder Liechtenstein
• Administrative/r Sachbearbeiter/in
• Service Office Agent Nendaz (m/​f/​d)
• RECEPTIONIST / OFFICE ASSISTANT (70% – 80%)
• CEO Executive Assistant
• Administrative Assistant 80-100% (m/w/d)
• Assistant Executive Housekeeper – be the organizer of the perfect guest room
• Lagerist/In / Stock Assistant 100%
• Store Assistant – Norrøna Concept Store
• Sales Assistant 20%-35%
• Front Office Supervisor (M/F/NB)
• Technician / Research Assistant